This is a hybrid position working in BioLife University (Appleton, WI) and remote.
Provide administrative support to the BioLife University Lead.
Responsible for the professional and efficient management of the office building.
Provide reports and presentations utilizing MicroSoft Suite.
Manages details and deadlines and supports multiple customer needs
General office duties to include phone coverage, mail distribution, faxing, filing, photocopying, ordering supplies, conference room setup and office errands
Maintains calendars, plans, and schedules meetings and appointments for the BioLife University Lead
Prepares travel plans, processes expenses, and coordinates guest arrangements
Creates spreadsheets and statistical reports; composes correspondence; manage databases; and creates presentations, reports and documents using desktop software
Coordinates the logistics for various Training & Development initiatives
Manages and secures resources for meetings, conferences, travel, and functional operations
Maintain thorough documentation of decisions made, including the rationale behind them.
Operates and troubleshoots new office technologies
Initiates, coordinates, and monitors maintenance work orders to ensure the upkeep of the building and property
Negotiates with vendors
Receives and processes invoices and ensures timely payments
Reconciles department budget and reports to BU Lead any discrepancies or areas of concern
Manages communication with Sr. Levels of management and possibly on a global basis
Training Department Support
Supports the coordination and implementation of team engagement activities
Assist with special projectsas requested by BioLife University Lead
DIMENSIONS AND ASPECTS
Technical/Functional (Line) Expertise
Proficient internet skills encompassing website navigation and SharePoint utilization.
Effective written and oral communication
Demonstrate proficiency in utilizing information technology to enhance operational efficiency.
Demonstrates adept planning for efficient workflow management.
Exhibits meticulous attention to detail
Monitor and maintain assigned content of various training systems (e.g., LMS, DMS).
Possesses advanced proficiency in the MS Office suite (including Word, Excel, PowerPoint, SharePoint, etc.).
Capable of occasional domestic travel, not exceeding 5% of working time.
Flexible with extended work hours to meet deadlines and operational requirements.
May entail observation within a plasma environment as needed.
Putting the patient at the center
Building trust with society
Reinforcing our reputation
Developing the business
Safety, Care, Presentation, and Efficiency
Decision-making and Autonomy
Demonstrated ability to multi-task and prioritize
Analyzes conditions thoroughly and reaches independent decisions
A skilled problem solver, capable of identifying challenges, analyzing root causes, and devising practical solutions.
Possess the discernment to differentiate between simple tasks that can be resolved quickly and intricate issues that require careful consideration and analysis.
Possess the acumen to assess the potential outcomes of their decisions, considering both immediate and long-term implications for the team, department, or company.
Demonstrates a solid ethical compass. Their decisions should align with the organization's values, policies, and legal guidelines.
Consult relevant stakeholders, seeking input from team members and fostering a cooperative environment that contributes to well-rounded choices.
Reports to the BioLife University Lead (internal)
Consult and advise with the center’s management team (internal)
Collaborates with HQ personnel on projects and initiatives (internal)
Collaborates with BioLife University Leadership and Support Teams (internal)
Able to develop, create and cost-saving solutions to challenging problems
May participate in the management of projects and new initiatives within the centers or across the HQ network.
Refers to the Manager for guidance on complex, medium-impact, or above decisions
Refers to the technical team for escalated center-impacted concerns
EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:
Essential: Associate's degree in a scientific or business discipline or a minimum of 5 years of administrative experience or an equivalent combination of education and experience.
Desired: Bachelor’s degree in administrative or business discipline.
FLSA Classification (US) – Non-Exempt
Other duties and responsibilities as assigned.
Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.