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Plasma Center Operations Leadership Opportunities

Associate Director, Portfolio Governance

Bannockburn, Illinois
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Job ID R0051256

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Job Description

Every day at BioLife, we feel good knowing that what we do helps improve the lives of patients with rare diseases. While you focus on our donors, we’ll support you. We offer a purpose you can believe in, a team you can count on, opportunities for career growth, and a comprehensive benefits program, all in a fast-paced, friendly environment.

Full vaccination for COVID-19 is a requirement for this position.  Applicants may request a reasonable accommodation based on disability and/or religion reasons. BioLife/Takeda reserves the right to deny such requests when appropriate.

BioLife Plasma Services is a subsidiary of Takeda Pharmaceutical Company Ltd.


The core purpose of the Portfolio Governance Lead is to:

  • Ensure the needs of customers, stakeholders, donors, and patients are captured and directly addressed by the portfolio management systems, processes, and tools
  • Facilitate and prepare materials for the regular cadence of governance reviews.
  • Analyze the portfolio to ensure consistently high data quality, generate insights, and facilitate decision making.


  • Define and maintain a roadmap of project and portfolio management capabilities based on voice of customer feedback, BioLife/PDT needs, and industry best practices.
  • Execute the roadmap by developing, implementing, and continuously improving effective project management, project lifecycle, portfolio management, and governance processes and deliverables.
  • Develop, acquire, or modify tools to monitor, analyze, and improve the portfolio.
  • Prepare project and portfolio materials for governance review by senior leadership.
  • Work directly with Project and Program managers to ensure data and reporting are consistent, standardized, meaningful, and of high quality.
  • Develop and implement portfolio metrics and insights that surface key risks and decisions to the most senior leadership in BioLife.
  • Work with project and program teams to analyze risks and develop options and recommendations to resolve them.
  • Develop and execute the communication plan for the Transformation Management Office.


Technical/Functional (Line) Expertise

  • Expert at “Seeing the big picture” and identifying the key elements that underpin critical business decisions
  • Subject matter expert on project and portfolio management
  • Expert in improving and implementing business processes
  • Proficient at building and presenting executive reports
  • Proficient in data analysis and using/building tools for data analysis


  • Able to lead colleagues through influence at, below, and above peer level in both sites and functions
  • Able to rapidly resolve conflicts while ensuring buy-in from stakeholders
  • Able to both detect and rapidly adapt to changes in the business and operating environment
  • Able to plan and lead cross-functional workshops of varying scope
  • Able to garner credibility and support across the organization through influence
  • Capable of independently and accurately representing complex issues to a myriad of stakeholders
  • Integrity
  • Fairness
  • Honesty
  • Perseverance
  • Putting the Patient at the Center
  • Building Trust with Society
  • Reinforcing our Reputation
  • Developing the Business
  • Effective Coaching and Counseling Skills

Decision-making and Autonomy

  • Drives consensus on the standard processes, systems, and tools
  • Able to choose the optimal set of priorities among myriad competing priorities in a changing environment
  • Performs methodical analysis to underpin all recommendations; able to explain and justify rationale


  • Engages internally with senior level, mid level, and functional leaders across functional groups, including Engineering, IT, Finance, Quality, Centers, and Labs to establish the standard process, system, and tool
  • Perform stakeholder analysis to understand barriers to change; identify risks and implement mitigation plans.  Manage and execute communication to all stakeholder groups


  • Uses information technology and business processes to solve complex, poorly defined problems.


  • Must understand how to translate business priority into project and program priority.
  • Must understand the cultural, regional, and regulatory variation across the global footprint of BioLife to execute change management activities


Minimum of a four year Bachelors Degree, preferably in life sciences, business or engineering (or equivalent experience). Master’s Degree in a technical discipline and/or MBA is a plus. 

Minimum 6+ years Project Management experience including 2+ years of Portfolio Management experience, and 4+ years in operations.  Biotechnology / pharmaceutical industry experience and / or retail experience desirable. 

Core Competencies / Skills

Outstanding communication skills including the ability to interact with all levels of management including the most senior leaders in BioLife.  Must be able to tailor communications to deliver the same content to vastly different audiences.

Proven ability to make meaningful contributions with a minimum of “spin up” time.  Must be able to directly link, and articulate to others, portfolio management capability to strategy.  Functions well under pressure in a changing environment. Uses independent judgment to identify, plan, prioritize, and organize diversified workload as required.   

Must be proficient in the application of MS Project.  Must be excellent with PowerPoint and able to both perform and consume analysis with Excel (VBA experience a plus).  Experience with enterprise PPM software a plus. 

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.


Bannockburn, IL

Worker Type


Worker Sub-Type


Time Type

Full time
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6. Onboarding

Once you complete the pre-employment process, we’ll arrange a date for you to join the team, with an onboarding session taking place in your first few weeks at the company.

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